Woodruff Financial Planning Website Privacy Policy

Woodruff Financial Planning takes the privacy of its users seriously. We are committed to safeguarding the privacy of our users while providing a personalised and valuable service. This Privacy Policy statement explains the data processing practices of Woodruff Financial Planning. If you have any requests concerning your personal information or any queries with regard to these practices please contact us.

Our site contains links to third party sites which are not subject to this privacy policy. We recommend that you read the privacy policy of any such sites that you visit.

Information Collected

Personal information is collected by Woodruff Financial Planning. Woodruff Financial Planning is registered with the UK’s Information Commission as a Data Controller in accordance with the Data Protection Act 1998, registration number Z7729932. The registered office is Suite 43, The Colchester Centre, Colchester, Essex, CO2 8JX.

We collect personally identifiable information about you (your “Data”) through:

• the use of enquiry and registration forms
• when you purchase any of our products or services
• when you use our interactive systems such as online quotes
• the provision of your details to us either online or offline

The elements of your Data that we collect may include:

• Name
• Job title
• Salary
• Address
• Phone and fax number
• Mobile telephone number
• E-mail address

We may also collect information automatically about your visit to our sites. Please see the ‘Use of Cookies’ section for more details.

Use and Disclosure of Personal Information

We use your Data for purposes which may include:

• providing our users with a personalised service
• processing quotations, registrations and enquiries
• running competitions
• running a financial forum
• providing you with a regular newsletter (provided you agree to receive this newsletter)
• providing you with information about products and services we offer (providing you agree to receive such information)
• sharing your Data with third party organisations who offer products or services which we feel may be of interest to you (providing you agree to receive such information)

If you wish to receive information about Woodruff Financial Planning services or from other carefully selected organisations about products or services they offer, please indicate your preferences using the consent boxes when providing us with your Data.

We may also disclose your information to business partners and to third party suppliers we engage to provide services which involve processing data on our behalf, successors in title to our business or in accordance with a properly executed court order or otherwise required to do so by law.

We may also use information in aggregate form (so that no individual user is identified):

• to build up marketing profiles
• to aid strategic development
• to manage our relationship with advertisers
• to audit usage of the site

Use of Cookies and Other Tracking Devices

We may use cookies to help personalise your use of our sites. A cookie is a small piece of information that a website sends to your computer’s hard drive so that the website can remember who you are.

This information may include information relating to your use of our sites, information about your computer such as the computer’s IP address and browser type, demographic data and, if you arrived at our site via a link from a third party site, the URL of the linking page.

We may use information from cookies for purposes which may include:

• identifying returning users, registrants and subscribers and to allow subscribers to be presented with a personalised version of the site
• enabling you to move more easily around our site
• tracking your use of our site to better develop our sites in accordance with your requirements
• building up a demographic profile

You can delete cookies from your hard drive at any time. However this will mean that any settings will have to be reset. You can set your internet browser so that it will not allow cookies to be stored on your computer. This may reduce functionality of the site and mean that certain features or content will not be available to you.

Further information on how to prevent cookies from being stored on your computer can be found on http://www.allaboutcookies.org under the ‘manage cookies’ section. Alternatively go to the help menu within your internet browser.

From time to time we may permit 3rd party companies to set cookies on our sites for purposes which may include market research, serving advertisements or to improve functionality of the site.

Security Policy

Woodruff Financial Planning has appropriate measures in place to ensure that our users’ Data is protected against unauthorised access or use, alteration, unlawful or accidental destruction and accidental loss. User Data may be transferred outside Woodruff Financial Planning to data processors such as fulfillment houses but they will act only on our instructions to provide the services required.

Transfer of Data

The Internet is a global environment. Using the Internet to collect and process personal data necessarily involves the transmission of data on an international basis. Therefore, by browsing our sites and communicating electronically with us you acknowledge and agree to our processing of personal data in this way. By agreeing to our transfer of your Data to third party organisations for them to send you details of products and services offered (as detailed above) you are deemed to provide your consent to any transfer of your Data to organisations based outside the European Economic Area.

User Access and Control of Data

If you wish to amend any of the Data which we hold about you, or update your marketing preferences, please Contact Us. In accordance with the Data Protection Act 1998, you may request a copy of the personal information we hold about you by contacting the Privacy Officer. We may charge the statutory allowable fee for provision of this information.

Children Under 14

We do not intentionally collect any information on children under 14 years of age, since our site is designed for Uk resident adults. We will undertake to delete any details of such users where a parent or guardian has notified us that any such details have been obtained.

Changes to this Policy

From time to time, and without prior warning, we may make changes to this privacy policy statement to reflect any changes to our privacy practices in accordance with changes to legislation, best practice or website enhancements.

Terms and conditions

This privacy policy forms part of our site terms and conditions. By accessing any part of this site, you will be deemed to have accepted these terms in full.